Assistant Company Secretary Assistant Company Secretary …

Standard Chartered Bank
in Singapore, Singapore, Singapore
Permanent, Full time
Last application, 09 Sep 19
Standard Chartered Bank
in Singapore, Singapore, Singapore
Permanent, Full time
Last application, 09 Sep 19
Standard Chartered Bank
Assistant Company Secretary
About Standard Chartered
We are a leading international bank focused on helping people and companies prosper across Asia, Africa and the Middle East.

To us, good performance is about much more than turning a profit. It's about showing how you embody our valued behaviours - do the right thing, better together and never settle - as well as our brand promise, Here for good.

We're committed to promoting equality in the workplace and creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation. This in turn helps us to provide better support to our broad client base.

The Role Responsibilities
  • Handle general administration for the team
  • Manage SC PLC linkage calls and maintain INEDs Bridge Site
  • Arrange workstation, telephone line, laptop, stationery etc for new staff
  • Raise RMS requests for the manager and team as and when required
  • Raise e-procurement requests in the system and manage the requisitions
  • Process all invoices by raising e-procurement requisitions for payments to be made
  • Upload and prepare rint meeting papers or discussion packs for Board, Audit Committee, Board Risk Committee and team meetings
  • Co-ordinate logistics (meeting room, equipment, video conference and meals)
  • Update and maintain team organisation chart
  • Assist to organise offsite meetings
  • Make travel arrangements for the team and the SCBSL Board by booking flights, hotel accommodation, airport transfers etc
  • Co-ordinate visa applications by preparing the necessary documents for submission to embassies
  • Submit business travel and general claims in T&E system and maintain files for original receipts and invoices
  • Check and verify expense claims submitted for manager's approval
  • Requisite stationery for department use when necessary
  • Effective follow through of deliverables ensuring deadlines are not missed
  • Produce work in a timely, complete and accurate manner
  • Responsible Person for certain Blueprint Entities
  • Attend to general enquiries regarding GCS Singapore
  • Assist the Singapore Company Secretary and other members of the GCS SG team with Board, Audit Committee and Risk Committee meeting logistics
  • Assist with preparation of Board, Audit Committee and Risk Committee meeting papers
  • Assist with SCBSL and SCB SG Branch Director's quarterly Board Declarations forms
  • Co-ordinate Power of Attorney (POA) matters, update in Blueprint and record keeping of original POAs
  • Assist with Blueprint data certification and POA Annual certification matters
  • Liaison with external service providers on Corporate Secretarial matters
  • Other ad-hoc duties as and when assigned

Our Ideal Candidate
  • At least three to five years of Corporate Secretarial experience
  • Institute of Chartered Secretaries ("ICSA") qualification or Degree in Accountancy qualification
  • Comfortable dealing with senior management across different countries and cultures
  • A self-starter with a "hands-on" style and able to operate with minimal guidance
  • Responsive and able to pay meticulous attention to detail
  • Good PC skills particularly with Microsoft Word, Powerpoint and Excel
  • Good communication skills with strong command of English
  • Reliable, discreet and diplomatic
  • A flexible approach to work and able to work overtime as required
  • A team player who demonstrates good interpersonal skills with ability to prioritise workload and manage conflicting priorities
  • Self-motivation, confident, enthusiasm and practical application
  • Able to manage numerous deliverables effectively

Apply now to join the Bank for those with big career ambitions.