Associate Director, Corporate Secretariat

The successful candidate will be responsible for managing all corporate secretarial matters of our client's company, ensuring good corporate governance and compliance, and overseeing the planning and running of Board meetings.

Key roles and responsibilities :

Corporate Governance

• Ensure that good corporate governance practices are maintained and aligned across the Group.
• Provide guidance and advisory to Board members and Senior Management on fiduciary and governance responsibilities and compliance with relevant laws and regulatory rules.
• Ensure the Company’s compliance with applicable laws, regulations and statutory reporting requirements of all our entities such as filing of resolutions, filing with ACRA, IRAS etc.

Maintenance and Review of Policies

• Continuously review the company’s Constitution, Board and Board Committees’ Terms of Reference to keep aligned with the latest guidelines.

Corporate Secretariat Matters

• Lead the Secretariat to carry out the full spectrum of corporate secretarial work:
  • Preparation of board meeting agendas, the consolidation of materials and the timely dissemination of such documents.
  • Preparation of board papers, resolutions and announcements.
  • Preparation, clearance and circulation of minutes of meetings within stipulated timelines.
  • Management of the calendar and organization of board meetings.
  • Maintenance of updated corporate records including bylaws, board resolutions and other legal documents.
• Oversee the preparation and submission of reports, financial statements and other required disclosures.
• Continuously identify and recommend improvements to current operating procedures in alignment with industry best practices to improve overall efficiency.
• Streamline materials and documents to ensure consistency and common standards.

Board and Management Support

• Serve as the key liaison with Chairman on all Board-related matters.
• Manage communications between Chairman and Senior Management and plan agendas for Board meetings where applicable.

Management of Subsidiary Boards

• Maintain oversight of corporate governance and compliance across company subsidiaries.
• Manage the appointments, renewals and retirements of members of subsidiary boards in line with changes in board structure and composition.

Required Experience & Skills 

• Degree in Law and/or SAICSA Executive Diploma in Corporate Administration (EDCA).
• Member of ICSA (Institute of Chartered Secretaries and Administrators) preferred.
• At least 10 years of related experience in a corporate secretarial role or with a legal background with focus on corporate law and compliance, and with at least 5 years in a leadership capacity.
• Good knowledge of statutory requirements of the Companies Act and other relevant legislations.
• Good professional written and verbal communication and interpersonal skills.
• Strong stakeholder management abilities.
• Able to lead a team to multitask, prioritise and deliver in a timely manner.

Only shortlisted candidates will be notified.