Responsibilities :

Workplace Transformation

Contribute to and support the development and implementation of our workplace transformation plan
Support our office space planning and provide timely updates on floor plans and occupancy information
Recommend improvements in workplace processes, procedures, and services.
Be a sub team lead to run initiatives on office sustainability and see through the projects' completion.

Workplace operations and services

Manage and provide workplace facilities and services
Manage the office security system and access control
Source and recommend most suitable vendors for office & pantry supplies and services
Engage and build positive vendors' relationships to ensure full understanding and compliance to workplace green and safety policy
Support all staff onboarding and offboarding processes from administration standpoint
Maintain the office equipment
Manage the office key issuance and control
Support staff engagement activities.

Workplace finance and procurement

Assist in annual opex and capex budgeting
Track & maintain appropriate office supplies stock level and make recommendations for additions, deletions and replacement based on buying patterns of the company
Process and follow up on purchase orders and ensure goods and service are delivered within timeline and right specifications
Ensure timely process of invoices.

Corporate real estate, administration, and others

Workplace contract and lease documents' management
Manage the inventory and Admin assets verification, appreciation and write off
Update and manage the workplace records in a timely manner
Maintain proper e-filing and hard copies (if required), including data management and file sharing
Any other ad-hoc administration and workplace support and involve in projects assigned.

Requirements :

Minimum Degree/Diploma with a few years of relevant experience in workplace transformation and office administration
Experience working for large corporates/progressive organisations preferred
Ability to multi-task and perform effectively in a fast-paced environment
Good team player, proactive and solution oriented.

Job ID 10354

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