Summary

Temasek has embarked upon a strategic initiative to derive greater value for the goods & services it procures. The Procurement & Supplier Administrator role is critical to enabling seamless transactions on Temasek's ERP system, Workday Financials. The role involves ensuring accurate data around suppliers & contracts, supporting supplier onboarding onto Temasek's supplier portal, and managing purchase orders, requisitions & invoices.

Role Description

Manage the end-to-end process around supplier onboarding & periodic maintenance

Provide new suppliers with guides on profile creation using Temasek's Workday Supplier Portal
Assist suppliers with creation of a profile on Supplier Portal if required
Enhance supplier data accuracy by prompting suppliers to confirm / update their profile on the Supplier Portal periodically
Verification of supplier address / bank account change requests

Manage Procurement data on Temasek's ERP system, Workday Financials

Assist the business in creating contracts on Workday
Ensure supplier & contract data in Workday are maintained in line with internal guidelines and documentation
Conduct regular maintenance of the procurement data (e.g. mass closure of open PRs, POs and contracts, Procurement rollforward)

Engage & Support Business Stakeholders to ensure efficient procurement processing

Support Business users in their Workday procurement processes, proposing optimal Workday structure for efficient processing
Explain relevant Procurement policies and procedures
Ensure Business users' queries on procurement and supplier processes are managed promptly
Engage Business users to ensure standardised supplier onboarding and contract creation processes are adopted

Monitor adherence to sourcing principles, threshold and/or guidelines of the buying channels

Maintain process flows in accordance with the relevant procurement policies
Run Workday reports to monitor business users' behaviours and usage of Workday to conduct procurement activities on a defined periodic basis

Enhanced support for selected Business Units

Create Purchase Requisitions / Contracts in Workday depending on the appropriate buying channels
Create Purchase Orders, review invoices submission with supporting documents and acknowledge receipt.
Track and follow up with Business Users and Accounts Payable, resolving issues for aged invoices
Prepare accrual entries for monthly / quarterly / year end Finance activities

Requirements

Min. 1-5 years of relevant working experience in Procurement, Accounts Payable, or Accounting
Ability to engage and manage multiple stakeholders within the business
Ability to follow through on process execution with discipline and thoroughness
Strong understanding of system logic, processes, controls and data flows
Strong analytical skills, logical thinking and problem-solving skills
Results focused and has initiative; ability to plan and organize to achieve desired outcomes
Strong documentation and effective communication skills
Fast learner and adaptable
Hands on, meticulous and with a keen eye for details and yet a big picture perspective
Proficient in Microsoft 365 tools: Excel, Word, PowerPoint and SharePoint
System knowledge in Workday Financials will be an advantage