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Corp Sec/Business Ops role for an investment firm

Aeon Search Consulting
Singapore
Posted 2 days ago Permanent negotiable
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We are hiring a Corp Sec cum Business Ops role to provide corporate secretarial support and general business administrative services across the group entities, both local and foreign entities for an investment firm.

Responsibilities:

  • Provide corporate secretarial support and general business administrative services across the group entities, both local and foreign entities
  • Drafting of board resolutions, ACRA / IRAS / MAS filings, update and maintain statutory and legally required filing and monitoring the compliance of legal and contractual obligations.
  • Corresponding with local registries and service providers for relevant matters.
  • Assist in arrangements of Board/Committee/Shareholders’ meetings including preparation of meeting agendas, collation and distribution of board packs, and approval for minutes and resolutions.
  • Record retention keep track and maintain documentation on electronic document management system (EDMS), expedition and filing of important correspondences
  • Responding to audit queries and fulfilling requests.
  • Work closely with internal and external stakeholders and service providers
  • Organizing team internal and external meetings
  • New hire assimilation, MOM related matters, request IT for laptops, access cards and login credentials.
  • Filing of staff welfare expenses and claims, CAPEX and OPEX expenses.
  • Support procurement negotiation and selection process with team, including budgeting and managing approval processes.

Requirements:

  • Minimum Bachelor’s degree in business / accountancy / finance
  • At least 4 years’ experience in corporate service providers/ fund administrators with Singapore and regional exposure
  • Ideally exposure to funds administration/asset management/private equity/multiple entities/SPVs
  • Possess good knowledge of processed and electronic filing requirements of ACRA / IRAS / MAS
  • Great interpersonal skills, ability to write efficiently and collaborate internally or externally with cross functional teams.
  • Self-driven and takes excellent ownership on self-deliverance.
  • Detailed-oriented and meticulous
  • Ability to prioritise tasks and cope with fast moving work environment.
  • Comfortable with multi-tasking-managing tight and overlapping timelines
  • Excellent organization, administration and communication skills
  • Independent, Self-motivated, energetic, takes initiative
  • Proficient in Microsoft office and various types of IT database
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