Corporate Secretarial Assistant Manager

About our Company

Apex Group Ltd., established in Bermuda in 2003, is a global financial services provider. With 85 offices in 42 countries worldwide and over 10,000 employees. Apex delivers an extensive range of services to asset managers, capital markets, private clients and family offices. The Group has continually improved and evolved its capabilities to offer a single-source solution through establishing the broadest range of services in the industry; including fund services, digital onboarding and bank accounts, depositary, custody and super ManCo services, business services including HR and Payroll and a pioneering ESG Ratings and Advisory service for private companies.

Apex Group includes FundRock, LRI and European Depositary Bank.

Job Description & Requirements

• Handle corporate secretarial work for various fund projects including 80 plus Singapore or offshore companies/Limited Partnerships/VCC/Branch
• Draft Members’/Directors’ writing in resolutions for Singapore private companies/Limited Partnerships/VCC/Branch and registers to post/update into the minutes books of the entities
• Prepare AGM and EGM documentation for the private Companies
• Handle incorporation and striking off Singapore Private Companies and Singapore Branch
• Handle Shares Transfer and application of relevant Stamp Duty for Private companies with Inland Revenue Authority of Singapore (“IRAS”)
• Handle various shares related transaction for fund structure,ie, Shares Allotment, Preference Shares Redemption, Profit Distribution, etc.
• Prepare the lodgment of statutory documents with ACRA
• Update Statutory Records (i.e.Register of Members, Directors, Charges, Registers of Registrable Controllers and Register of Nominee Directors, etc.)
• Assist in KYC related tasks/on-boarding process
• Issuance of share certificates, to complete physical filing from time to time
• Setting-up of CorpPass Accounts
• Organize, attend and chair the Board Meeting/IC Meeting, Members Meeting
• Review documents prepared by team members
• Provide guidance to team members
• Involve into billing process and Co Sec internal process/procedure implementation/enhancement

Skills / experience

• Good knowledge of Singapore Companies Act, corporate governance and procedure of various secretarial transactions.
• Knowledge of fund structure is an advantage.
• Good communicator and high attention to detail
• Proactive, problem solver, able to work independently and able to work with other as a team
• Ability to review and guide team members on secretarial related matters
• Ability to work under pace environment and multi-tasks
• Ability to liaise and work well with various stakeholders,ie. directors, banker, auditors, tax agent, investment manager, authority and etc

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favorable treatment on the grounds of gender, gender identity, marital status, race, color, nationality, ethnicity, age, sexual orientation. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

If you are looking to take that next step in your career and are ready to work for a high performing organization, alongside talented people who take pride in delivering great results, please submit your application and we look forward to hearing from you.

Personal data provided by job applicant(s) will be used for recruitment purposes only and will be treated strictly confidential. Such personal data can be accessed by different Apex stakeholders within and out of Singapore for the consideration of the job application hereunder. Application made by the job applicant(s) constitutes the irrevocable consent of the job applicant for her/his personal data to be used by Apex stakeholders within or outside Singapore for the purpose of this recruitment.