Documentation Management - Project Management and Documentation Handling

  • Competitive
  • Singapore
  • Permanent, Full time
  • J.P. Morgan
  • 18 Jan 19

Documentation Management - Project Management and Documentation Handling

JPMorgan Chase & Co. (NYSE: JPM) is a leading global financial services firm with assets of $2.5 trillion and operations worldwide. The firm is a leader in investment banking, financial services for consumers and small business, commercial banking, financial transaction processing, and asset management. A component of the Dow Jones Industrial Average, JPMorgan Chase & Co. serves millions of consumers in the United States and many of the world's most prominent corporate, institutional and government clients under its J.P. Morgan and Chase brands. Information about JPMorgan Chase & Co. is available at www.jpmorganchase.com .

J.P. Morgan is a place for talented people from all backgrounds and perspectives because our clients come from all backgrounds and perspectives. We encourage a culture of inclusion, where everyone's opinion counts and all employees have the freedom to deliver their absolute best. This is why we work hard and invest in attracting and developing a diverse workforce. Learn more about our Business Resource Groups in how they help our employees build successful careers and reach their greatest potential.
J.P. Morgan's Corporate & Investment Bank is a global leader across banking, markets and investor services. The world's most important corporations, governments, financial institutions, pensions, sovereign wealth organizations, states and municipalities entrust us with their business. We offer our clients a full suite of global financial services and capabilities, providing strategic advice, raising capital, managing risk, and extending liquidity in markets around the world. Not only is our goal to help clients succeed, we are committed to contributing to orderly and well-functioning markets and supporting global economic growth across our businesses.

Job Description

J.P. Morgan is a leader in financial services, offering innovative and intelligent solutions to clients in more than 100 countries with one of the most comprehensive global product platforms available. We have been helping our clients to do business and manage their wealth for more than 200 years and we keep their interests foremost in our minds at all times. This combination of product strength, intellectual capital and character sets us apart as an industry leader. J.P. Morgan is part of J.P. Morgan Chase & Co. (NYSE: JPM), a global financial services firm with assets of $2.0 trillion.

Documentation Management Operations (DMO) is part of Corporate & Investment Bank (CIB) Operations that supports documentation functions for businesses throughout the Wholesale Bank as well as Private Bank. DMO is implementing a common global operating model strategy for the end to end lifecycle of client documentation across CIB inclusive of people, process, and technology while continuing to support our business partners and meet all regulatory requirements in a controlled fashion.

A CIB wide consistent approach to document management is essential to our ability to effectively search for or mine the content of documents to meet regulatory demands related to client contractual agreements. A consistent approach is required to assess exposure and risk in the event of major crises like Ratings downgrades or Currency devaluations. In an effort to protect the firm, DMO strives to partner across the business' to implement a controlled documentation process that presents a united front to clients and customers.

The records management personnel is responsible for the effective and appropriate management of an organization's records from their creation, right through to their eventual disposal.
Responsibilities:
• Drive regional record managements initiative and data clean up
• Establish retention and disposal schedules
• Analysis and resolution of records management issues.
• Implementation of maintenance, storage, retention, retrieval and destruction of records and documents
• Consolidate all Line of Business (LOB) files by Client Level
• Organize, read, label, index, inventories and file each document by file level in the respective filing room
• Maintain documentation records in appropriate systems/applications, ensuring compliance with relevant legislation and regulations
• Work closely with multiple line of businesses to improve and consolidate document management related functions
• Design and develop filing systems, business classification schemes and record management workflow
• Standardize information sources throughout the organization
• Train and supervise staff that have responsibility for managing records
• Act as the central x-LOB Local Information Owner (LIO) in respect to Document Management systems and tools roll-out within location
• Represent DMO, on relevant location forums to ensure timely approval for Charters, including but not limited to IAS process
• Liaise, as needed, with local Compliance, Regulators, and other parties to represent the requirements of Documentation Management Operations
• Represent the location at the monthly regional DMO forum
• Drive regional and global DMO initiatives on the ground to ensure timely local implementation
• As required, take direction from regional DMO team in respect of documentation management efforts.

Qualifications
• Strong computer skills using Excel and SharePoint.
• Quality conscious
• Degree or Diploma Holder
• Strong command of English language (Written and Spoken) ( Strong command of local language will be an advantage)
• Detailed orientated - required to work independently.
• Needs to be accurate, meticulous and time conscious.
• Demonstrable self-motivation, initiation and strong customer focus
• Strong emphasis on a control-conscious team-working environment.
• Self starter, strong desire to learn the business and go the extra mile.
• Strong communication and negotiation skills to persuade adherence to record management guidelines.
• Good project management, problem solving and analytical skills.
• Well versed in Excel or Sharepoint to create and manage databases
• Strong analytical, conceptualization and problem solving skills
• Physical demands: There may be need to carry moderately heavy boxes up to 25 pounds
• Motivated to perform routine tasks