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Executive Assistant - Private Equity Firm

FP Global Singapore
Posted 6 days ago Permanent Competitive
L
Posted by
Lyn Thum
APAC Associate Director
Our client is a leading private equity firm in Singapore, seeking a committed and experienced Executive Assistant to support the Managing Directors. In this role, your primary responsibility will be to ensure smooth operations by providing comprehensive administrative and operational support to the MDs and the wider team.

Responsibilities

  • Manage and coordinate the MD's calendar, scheduling meetings, appointments, and travel arrangements.
  • Prepare and distribute meeting agendas, minutes, and action items.
  • Oversee all travel logistics, including booking flights, hotels, and ground transportation.
  • Draft, proofread and manage professional correspondence, presentations, and other documents.
  • Maintain and organize filing systems (both physical and electronic) for the team.
  • Handle incoming calls and emails, screening inquiries and directing them appropriately.
  • Conduct basic research and manage data entry as needed.
  • Assist with project management tasks. Maintain a professional, well-groomed, and organized work environment.
  • Undertake other ad-hoc duties as required.

 

Qualifications

  • Bachelor's degree or equivalent experience in a fast-paced environment.
  • Minimum of 5 years of Executive Assistant experience, preferably supporting at the MD or Senior Management level.
  • Previous experience in a private equity or investment firm is highly desirable.
  • Exceptional organizational and time management skills with the ability to prioritize multiple tasks.
  • Excellent communication and interpersonal skills, both written and verbal, with a focus on clear and courteous interaction.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to maintain confidentiality and discretion in a fast-paced environment.
  • Strong attention to detail and a proactive approach to problem-solving, anticipating needs and seeking solutions.
  • Positive, cheerful demeanor with a demonstrated ability to handle pressure and commitment to the role.

 

The ideal candidate would bring a hospitable background, showcasing commitment and dedication, and thrive under pressure. If you are a team player, easy-going, and well-groomed with a cheerful demeanor, we would love to hear from you

ABOUT COMPANY
Singapore
15 Employees Asset Management

Funds Partnership is a global boutique executive search firm specialising in the investment management industry. Due to our clients’ location and language-specific needs, Funds Partnership focuses on 6 core markets: Singapore, Hong Kong, China, Japan, India and Australia – all which have thriving fund ecosystems.

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