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Executive Secretary

Prudential plc Singapore
Posted 12 days ago Permanent Competitive
Executive Secretary
Prudential's purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people's career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.

We are seeking a highly organized and proactive Personal Assistant to support our Health Business Unit.

The successful candidate will provide administrative and organizational support to executives, ensuring the smooth functioning of day-to-day operations.

The Personal Assistant will handle a wide range of tasks, including scheduling meetings, managing correspondence, coordinating travel arrangements. The ideal candidate will have good communication and interpersonal skills, strong attention to detail, and the ability to handle confidential information with discretion.

Responsibilities:

Manage executives' calendars, including scheduling meetings, appointments, and conference calls. Coordinate and organize travel arrangements, including flights, accommodations, and transportation. Handle correspondence, including emails, phone calls, and mail, and respond or redirect as appropriate. Prepare and edit documents, presentations, and reports as needed. Serve as the primary point of contact for internal and external stakeholders, including clients, vendors, and partners. Prepare meeting agendas, take minutes, and follow up on action items as needed. Assist with special projects and initiatives as assigned.

Requirements:

Proven experience as a Personal Assistant or similar role, preferably in a technology or corporate environment. Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels. Strong organizational and multitasking abilities, with a keen attention to detail. Ability to prioritize tasks and manage time effectively in a fast-paced environment. Discretion and confidentiality in handling sensitive information.

Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.
Job ID  24040327
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