As a Receptionist & Admin Assistant, you will be the first touchpoint for the office to receive guests warmly and professionally. You will, in addition, assist with the team on any ad-hoc administrative task.
You will be responsible for :
Welcoming, assisting and directing clients and other guests of the organisation.
Answering all incoming calls and either redirecting them to the appropriate party or handling caller inquiries wherever possible.
Assisting in the booking of meeting rooms and set up of meeting requirements - conference calls, video calls, projector set-up etc.
Receiving mail and arranging dispatch.
Ensuring the cleanliness/tidiness of the reception area and meeting rooms.
Handling data entry tasks and collating and updating information into the system.
Assisting in filing and scanning of documents.
You have at least 2 years experience within a Receptionist and Admin role
You are service-oriented with excellent interpersonal skills.
You have good communication skills and are comfortable with handling phone calls in a positive and professional manner.
You are organised and have good interpersonal skills.
You have good computer skills (MS Word, Excel, Powerpoint).
You pay strong attention to detail and deliver work that is of a high standard.
You enjoy finding creative solutions to problems.