Senior / Executive Assistant, Cybersecurity (10787)

Overview of Team

The increasing reliance of businesses on technology means that cybersecurity and IT risk management is a strategically important function within Temasek.

The implementation of an effective and comprehensive cybersecurity defence plan and resilience strategy will enable Temasek to be better prepared for these risks and evolving cybersecurity threats.

Roles & Responsibilities

• Support the management team in full spectrum of team secretarial/administrative work
• Manage administrative matters - stationery control, banking matters, office administration and ensuring proper filing and documentation
• Manage calendars of team members and be responsible for scheduling meetings, conference calls, video conferences both internally and externally
• Coordinate info & logistics for overseas business trips - flight booking, cancellation, billings and refunds
• Assist in preparation and printing of presentations, documents & proposals
• Process corporate card expenses and claims matters
• Prepare and set up of refreshments for major meetings
• Handle confidential and sensitive information with discretion and professionalism
• Coordinate and support the administrative and logistical arrangements for external and internal engagements including events, workshops and meetings
• Collaborate with team members to facilitate effective communication within the department and serve as a point of contact for internal and external stakeholders
• Other ad-hoc duties as assigned

Qualifications/Requirements

• Diploma qualification with at least 5 years of experience providing full secretarial support to management level and a team
• Proven experience as a secretary or administrative assistant
• Good team player with strong interpersonal skills and ability to work effectively in a team and independently
• Possess initiative and diplomacy
• Able to handle sensitive and confidential information with discretion
• Self-motivated, organised and meticulous (attention to detail and accuracy) with excellent written and verbal communication skills in English
• High sense of responsibility and work ownership
• Proficient in MS Office suite (i.e. Power Point, Word, Excel and Outlook)
• Familiarity with cybersecurity concepts and terminology will be an added advantage