Administrative Assistant - Senior Associate Administrative Assistant - Senior Associate …

State Street
in Boston, MA, United States
Permanent, Full time
Be the first to apply
Competitive
State Street
in Boston, MA, United States
Permanent, Full time
Be the first to apply
Competitive
State Street
Administrative Assistant - Senior Associate
The Administrative Assistant role at State Street is an exciting, challenging, and highly visible role supporting Senior Vice President(s) and their leadership teams. The successful candidate will need to take initiative, exercise independent thinking, juggle multiple projects, set priorities, and meet aggressive deadlines in a fast-paced environment. The Administrative Assistant must have strong interpersonal and organizational skills and be interested in working in a professional and team-oriented environment. In this role, the candidate will have the ability to learn about State Street; depending on personal motivation and career goals, the candidate will have the ability to pursue other exciting opportunities in the organization. This position requires a full-time presence in the office five days a week in the Boston office (State Street Financial Center).
  • Provide business and administrative support to Senior Executive(s) including supporting Chief Operating Officer when his Administrative Assistant is out of the office.
  • Provide daily back up phone coverage for COO
  • Manage calendar and/or email, coordinate meetings, conference rooms, correspondence, IT needs and personnel moves
  • Able to create and edit presentations
  • Process expenses and personal timesheets for executive(s) and leadership team in a timely manner
  • Coordinate and oversee document production and special projects, as requested
  • Researching and compile materials needed for important meetings, calls and projects
  • Work with HR on personnel matters, including on-boarding new hires
  • A successful candidate will be proactive and responsive team player with "can do" attitude

Desired skills and experience:
  • Strong Skills and Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) and Collaboration Tools including Microsoft Teams, CISCO WebEx and supporting video-teleconferencing media
  • Ability to adapt to shifting priorities, meet deadlines and effectively execute in a fast paced environment
  • Proactive approach to problem-solving and prioritization complemented by strong decision-making capability
  • Excellent communication skills and written skills. Must have the ability to comfortably interact and communicate with all levels of the organization
  • Excellent organizational skills with strong attention to detail
  • Proven ability to handle confidential information with discretion
  • Ability to work independently and collaboratively
  • Self-motivated and goal-oriented
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