ASX: Powering Australia's financial markets

Why join the ASX?

When you join ASX, you're joining a company with a strong purpose - to power a stronger economic future by enabling a fair and dynamic marketplace for all.

In your new role, you'll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub.

Want to know why we are a great place to work, click on the link to learn more.

www.asx.com.au/about/careers/a-great-place-to-work

We are more than a securities exchange!

The ASX team brings together talented people from a diverse range of disciplines.

We run critical market infrastructure, with 1 in 3 people employed within technology. Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.

We're proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we're committed to a fair and inclusive workplace where everyone can thrive.

Key purpose of the role:

This role will provide exceptional administrative support to general managers and the executive assistant the team responsible for supervision of ASX's listed market. Well suited to a motivated and enthusiastic candidate that shows initiative and is keen to learn.

Your Team

Work within the team responsible for supervision of ASX's listed market. Our team's performance is critical to ASX's success in operating a market of the highest integrity and meeting the expectations of our customers and the wider Australian community. You will work closely with all teams in the ASX Supervision division, including members of our participants supervision, listings supervision, admissions and investment products teams. Your day-to-day role will be as part of a broader administration team supporting our team across three state offices.

Your responsibilities

• Provide calendar support to the Group Executive with assistance from the Executive Assistant, and one General Manager
• Manage all aspects of meeting coordination for various client events including listing ceremonies and regular meetings in the division, including managing all logistics, agenda setting, inviting guest presenters and tracking actions.
• Timely and accurate processing of various updates to data points in Salesforce and other systems
• Processing and overseeing publication of decisions on the ASX website
• Accurate processing and raising client invoice requests and troubleshooting account queries received by the team
• Preparation and review of presentations, policies and procedures prepared by the team. Including formatting documents in line with the ASX style guide
• Coordinating the set up and welcome for new starters to the division

Your experience and qualifications

Must have

• Strong diary management skills including proven experience anticipating, identifying and addressing travel/admin/diary issues
• Had experience in a similar role supporting senior executives in an autonomous role
• Advanced experience in both Word and PowerPoint, and basic skills in Excel
• Analysis/problem solving/innovation

Nice to have

• Experience using iManage and Salesforce
• Previous experience in administrative project work
• Ability to time manage and prioritise work and meet delivery deadlines

We make hiring decisions based on your skills, capabilities and experience, and how you'll help us to live our values. We encourage you to apply even if you don't meet all the criteria of this role.

If you need any adjustments during the application or interview process to help you present your best self, please let us know at careers@asx.com.au.

At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements.

We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process.

To be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions.