Our client is a start up hedge fund with a strong presence in Asia. The firm is seeking a highly organized and proactive Executive Assistant to support senior leadership while overseeing the smooth day-to-day operations of the Hong Kong office.
This is an excellent opportunity for an experienced business support professional who enjoys working in a dynamic, high-performance investment environment and is comfortable balancing executive support, office management, and strategic administrative projects.
Responsibilities
Executive Support
- Provide dedicated support to senior executives, including complex calendar management, meeting coordination, travel arrangements, and expense management.
- Act as a key liaison between internal teams, external stakeholders, service providers, and investors.
- Prepare meeting materials, presentations, reports, and correspondence.
- Manage confidential information with the highest level of discretion and professionalism.
- Coordinate global meetings across multiple time zones.
Office Management
- Oversee the daily operations of the Hong Kong office and ensure a best-in-class workplace experience.
- Manage relationships with vendors, landlords, building management, and service providers.
- Handle office procurement, facilities maintenance, space planning, and office administration.
- Lead office-related projects including renovations, relocation, and workplace improvements.
- Manage office budgets, invoices, and expense tracking.
Requirements
- 5+ years of experience in Executive Assistant, Office Manager, or similar business support roles.
- Prior experience within a hedge fund, asset management firm, private equity firm, family office, investment bank, or broader financial services environment is highly preferred.
- Proven experience supporting senior executives, Partners, CIOs, PMs, or C-suite stakeholders.
- Strong office management and facilities management experience.
- Experience managing vendors, events, office projects, and budgets.
- Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
- High attention to detail and strong problem-solving capabilities.
- Excellent communication skills in English; Cantonese and/or Mandarin would be advantageous.
- Proficiency in Microsoft Office Suite.
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