Job Description

Assistant Manager - Corporate Secretary

(Grade 7)

About Citco

Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients' needs.

For more information about Citco, please visit www.citco.com

About the Team & Business Line:

Fund Administration is Citco's core business, and our alternative asset and accounting service is one of the industry's most respected. Our continuous investment in learning and technology solutions means our people are equipped to deliver a seamless client experience.

As a core member of our Corporate Secretarial team, you will be working with some of the industry's most accomplished professionals to deliver award-winning services for complex fund structures that our clients can depend upon.

Your Role:

• Lead all the day to day corporate secretarial operations and tasks for various clients assigned to you based in foreign jurisdictions.
• Lead the new client onboarding, including participating in the client model and work distribution calls, database setup, training, and implementation of tasks.
• Develop and implement monthly work plans with AVPs, perform and oversee daily operations of the given clients, and ensure timely, high-quality client deliverables.
• Lead the processes such as conducting board meetings, minute drafting, statutory filings etc. with the help of junior team members.
• Identify and resolve process inefficiencies, drive operational improvements, and actively participate in lean meetings.
• Ensure regulatory compliance, maintain process hygiene, and standardize workflows.
• Track and analyze errors, implement corrective actions, and enhance quality control.
• Ensure implementation of the standard operating procedure in all the tasks and conduct trainings to ensure the procedures are fully understood by the junior team members.
• Manage system updates in Orcale and Viewpoint, conduct spot checks, and ensure data accuracy and time-recording compliance.
• Complete all the trainings both internal and organizational within the assigned timelines and ensure the same is duly completed by the junior team members.
• Optimize workflows, maintain work trackers, and collaborate with AVPs on strategic planning.
• Support automation initiatives and integrate systems like Diligent, RSR, Entica, Workvia, TIBCO and such other software implemented by the organisation.
• Train, mentor, and guide team members, ensuring fair work distribution and effective query resolution.
• Conduct cross-training and internal sessions to build a skilled, adaptable team.
• Review deliverables, provide feedback, and uphold quality and service standards.
• Assist in recruitment, onboarding, and resource alignment for new hires.

About You:

• You are a Company Secretary with 5 + years of experience OR a semi qualified Company secretary with 8+ years of work experience in the similar industry and/or department and have a degree of Law [preferred].You are fluent in English (written and spoken).
• You are flexible, proactive and attentive to details team player with excellent communication skills.

Our Benefits

• Your wellbeing is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.
• We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect
• Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.

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