Vacancy Name
Company Secretarial Administrator - Colindale

Vacancy No
VN2224

Employment Type
Permanent

Duration
N/A

Location City
Colindale

Location Country
United Kingdom

Company Description
Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential. This role will be based full-time at our Colindale office, working closely with the local Company Secretarial team.

Description
This is an entry-level position with no prior experience required, suited to someone looking to gain hands-on experience in a professional office environment.

As a Company Secretarial Administrator, you will support a Team with corporate administration and statutory compliance across a varied client portfolio.
The role will involve managing the preparation and submission of annual Confirmation Statements, maintaining accurate statutory records, and assisting with a range of Companies House filings. The position supports the team in ensuring compliance with regulatory requirements while supporting the efficient running of the company secretarial function.

Key Responsibilities
• Preparation and timely submission of Confirmation Statements, including reviewing Companies House and internal records to ensure accuracy of publicly filed information.
• Maintenance of Persons with Significant Control (PSC) registers and obtaining supporting information from clients.
• Contacting clients to request and follow up on information required for filings.
• Supporting compliance with anti-money laundering requirements and obtaining relevant documentation from clients.
• Assisting with client identity verification for Companies House purposes.
• Preparation and processing of forms relating to changes in accounting reference dates.
• Preparation and filing of forms to amend officer and PSC details.
• Preparing and submitting documentation for voluntary strike offs.
• Preparation of dividend vouchers where required.
• Managing and actioning Companies House reminders for Confirmation Statements and accounts filings.
• Maintaining and updating statutory registers on internal systems.
• Assisting with invoicing, including adding completed work to the weekly billing list.
• Providing general administrative support to the team and assisting colleagues where required.
• Supporting additional statutory tasks such as share transfers, share issues, incorporations, and officer changes.
• Updating company registers following transactions and preparing supporting documentation such as share certificates.

Key Requirements
• No prior experience required however a willingness to learn and develop within the role is essential.
• Strong attention to detail and high level of accuracy.
• Good time management skills with the ability to meet deadlines.
• Ability to manage multiple workstreams and prioritise effectively.
• Self-motivated with a proactive approach and ownership of tasks.
• Good organisational skills.
• Strong communication skills, both written and verbal.
• Comfortable working with systems and maintaining accurate records

Additional Requirements
• Understanding of company secretarial or Companies House processes is desirable but not essential.
• Ability to work independently and collaboratively within a team.
• Professional and client-focused approach.
• Ability to handle confidential information with discretion.
• Flexible and adaptable to changing priorities.
• Positive and supportive team player.

Model
Hybrid

Salary
Competitive

Benefits
• Company Pension Scheme
• 25 days of annual leave + bank holidays
• Additional annual leave days from certain levels of seniority
• Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
• Business closure over Christmas*
• Life Assurance x4 annual salary
• Enhanced family leave policies
• Enhanced Company Sick Pay
• Employee Assistance Programme - 24/7 support, free and confidential
• Corporate Discounts Platform

Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:
• Critical Illness Cover
• Cash plan
• Cycle to work
• Eye care
• Dental
*subject to exceptions and business needs