Vacancy Name
Operations Administrator

Vacancy No
VN2322

Employment Type
Permanent

Duration
N/A

Location City
Manchester

Location Country
United Kingdom

Company Description
Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.

Description
We are looking for a Operations Administrator to help deliver high quality coordination and administrative support within the Operations function, with a focus on the Health & Safety (H&S) team. This role is critical in ensuring smooth operations by providing essential administrative support, facilitating H&S and risk monitoring and supporting reporting requirements across the business

Key Responsibilities
Health & Safety and Sustainability Support:
• Collect, verify and standardise key operational data from local offices, ensuring tracking systems remain accurate and up to date.
• Draft and input action lists into Monday.com; maintain ongoing logs of open and completed H&S actions.
• Monitor completion of risk assessments, identify overdue tasks and follow up with relevant stakeholders.
• Collate utilities invoices and support onboarding progress for offices joining the central utilities process.
• Help draft procedural documents, templates and workflow notes, ensuring version control is maintained.
• Support the development and maintenance of intranet content relating to H&S and Sustainability.

Risk Team Support:
• Maintain and update risk, control, incident and outcome registers in Monday.com and Excel.
• Coordinate meetings and reporting cycles, tracking actions to ensure timely completion.
• Manage document control, policy collation and evidence gathering for audits and reviews.
• Support the management of business insurance policies, including data logging and renewal schedules.
• Administer the gifts and hospitality register.
• Assist with ad hoc projects such as offshore service reviews and policy consolidation.
• Liaise across teams to collect updates, support governance processes and maintain accurate records.
• Provide broader administrative support to the Operations function as required.

Key Requirements
• Experience in an administrative role within a regulatory, compliance or risk-based team.
• Knowledge of health & safety legislation is desirable but not essential.
• Exceptional organisational and record-keeping skills, with a high level of attention to detail.
• Able to manage multiple tasks, deadlines and stakeholders in a fast-paced environment.
• Strong analytical ability, with confidence in reviewing data for trends or potential risks.

Additional Requirements
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Professional handling of confidential information, with a proactive and solution-focused approach.

Model
Hybrid

Salary
Competitive

Benefits
Benefits
• Company Pension Scheme
• 25 days of annual leave + bank holidays
• Additional annual leave days from certain levels of seniority
• Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
• Business closure over Christmas*
• Life Assurance x4 annual salary
• Enhanced family leave policies
• Enhanced Company Sick Pay
• Employee Assistance Programme - 24/7 support, free and confidential
• Corporate Discounts Platform

Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:
• Critical Illness Cover
• Cash plan
• Cycle to work
• Eye care
• Dental
*subject to exceptions and business needs