Vacancy Name

Payroll Administrator




Vacancy No

VN2445




Employment Type

Fixed Term




Duration

12 months




Location City

London




Location Country

United Kingdom




Company Description

Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.




Description

We are looking for a detail-oriented and organised Payroll Administrator to join our team. The successful candidate will be responsible for ensuring accurate and timely processing of payroll for all employees in accordance with UK legislation, company policies, and statutory requirements. This role requires strong numerical skills, excellent attention to detail, and the ability to maintain confidentiality at all times.




Key Responsibilities

Payroll Processing



- Prepare and process monthly payrolls for internal regional offices for South East Region

- Input, check, and reconcile all payroll data including overtime, bonuses, deductions, pension contributions, statutory payments, and adjustments.

- Ensure compliance with HMRC requirements including PAYE, NIC, and statutory payments (SSP, SMP, SPP, SAP).

- Manage new starter and leaver processes, including P45 forms and final payments.



Compliance & Reporting

- Submit Real Time Information (RTI) submissions to HMRC accurately and on time.

- Process end-of-year payroll procedures including P60s and P11Ds.

- Maintain and update employee payroll records in line with GDPR requirements.

- Support internal and external audits by providing accurate payroll documentation when required.



Pensions & Benefits

- Administer workplace pension schemes including auto-enrolment, opt-ins, and opt-outs.

- Upload pension files to Aviva and resolve any discrepancies.

- Manage employee benefits-related payroll adjustments.



Communication & Support

- Respond to payroll queries from employees promptly and professionally.

- Liaise with Advisory, Finance, and Area managing partners where applicable to ensure smooth payroll operations.

- Provide payroll reports for finance or management teams as needed.




Key Requirements

- Previous experience in a payroll administration role (essential).

- Strong understanding of UK payroll legislation and HMRC requirements.

- Experience with payroll software (e.g., Sage, Xero, BrightPay, ADP, or similar).

- Proficient in Microsoft Excel and other MS Office applications.




Additional Requirements

- Excellent attention to detail and numerical accuracy.

- Strong organisational and time-management skills.

- Ability to maintain confidentiality and handle sensitive information.

- Good communication and problem-solving skills.




Model

Hybrid




Salary

Competitive




Benefits

Benefits

• Company Pension Scheme

• 25 days of annual leave + bank holidays

• Additional annual leave days from certain levels of seniority

• Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum

• Business closure over Christmas*

• Life Assurance x4 annual salary

• Enhanced family leave policies

• Enhanced Company Sick Pay

• Employee Assistance Programme - 24/7 support, free and confidential

• Corporate Discounts Platform



Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:

• Critical Illness Cover

• Cash plan

• Cycle to work

• Eye care

• Dental

*subject to exceptions and business needs