Trainee Administrator

Department: Real Estate Services - Ogier Global

Employment Type: Permanent

Location: Jersey

Description

We think that our open and progressive work environment is something to shout about, and we're always looking for talented people who are looking for a platform to build a career. Our latest opportunity is for a Trainee Administrator to join our growing Real Estate team.

Our approach is simple. We are committed to building long-lasting relationships with our clients that are based on confidence and trust. We provide a personal service and work collaboratively with our clients, delivering commercial solutions and helping them to achieve their objectives. Our clients say that our responsiveness and approachability set us apart from our competitors.

Key Responsibilities

Under supervision, assist in delivering a range of corporate administration services to a varied portfolio of clients and related entities, applying good time management and organisational skills to ensure that work is completed within the agreed timeframes.

• Assisting with the formation and ongoing administration of a portfolio of companies, trusts and limited partnerships
• Preparing minutes, resolutions and correspondence, coordinating of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records
• Processing of bank payments, reconciliation of payment logs and approvals
• Production and circulation of invoices, fee collection and chasing debtors
• Ensuring client records are maintained accurately and with a high degree of integrity
• Accurately recording all time spent dealing with client matters and ensuring the clients are correctly invoiced
• Adhering to all applicable internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist financing, the reporting of suspicious activity or transactions, client due diligence and record keeping
• Pro-actively taking on additional responsibilities and administration tasks as required
• Highlighting any suggestions or innovative ideas to improve the efficiency of daily tasks, including those which will improve the overall client experience
• Driving personal development using all the resources available

Skills, Knowledge and Expertise

• Strong academic background. Willingness to study towards professional qualification (e.g. ICSA or STEP)
• Previous relevant administration experience or enthusiasm to move into a corporate administration position
• Excellent written and verbal communication skills
• Working knowledge of MS Office package (Outlook, Word, Excel, Power Point). Experience in using Viewpoint would be an advantage
• Ability to deal with tasks independently and use own initiative
• Responsive and client focused, with strong organisational skills and attention to detail
• Must be committed and driven to achieving excellence for themselves, their client and their team

Ogier actively supports the professional development of individuals who are in the pursuit of excellence in their field. If you have the determination to work hard, then this is a fantastic opportunity for you to develop your career in an exciting, fast growing and rewarding environment.