Data Rooms Executive

Freeths Manchester, United Kingdom

Posted 4 days ago Permanent Competitive

Job Purpose

The Data Executive will manage the setup, administration, and support of virtual data rooms for client transactions and internal projects. The role ensures secure, accurate, and efficient handling of sensitive documents, supporting legal teams and clients throughout the process.

Key Responsibilities

Set up and configure virtual data rooms, including structure, permissions, and access controls
Upload, organise, index, and quality-check large volumes of confidential documents
Redact sensitive information in line with firm guidelines
Provide user support and basic training to internal teams and clients
Monitor data room activity and produce usage reports
Manage data room closure, archiving, and audit logs
Ensure compliance with data security, confidentiality, and regulatory requirements
Contribute to continuous improvement of data room processes and tools

Skills & Experience

Experience managing virtual data rooms (e.g. Intralinks, Datasite, HighQ, Ansarada)
Strong understanding of data security and confidentiality
Excellent attention to detail and organisational skills
Strong communication and user support skills
Ability to manage multiple projects in a fast-paced environment
Proficiency in Microsoft Office (Word and Excel)
Client-focused with a proactive approach

Key Relationships

Digital Document Services Lead
Legal teams and support staff
External clients and advisors
Risk & Compliance and IT teams

No Recruitment Agencies Please

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Job ID JR101404

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