We are seeking a professional and proactive Receptionist & Administrative Assistant to support the daily operations of the office. This position is primarily focused on administration (approximately 80%), while also serving as the first point of contact for visitors and incoming enquiries (approximately 20%). The successful candidate will be highly organised, detail-oriented, and able to manage multiple tasks in a fast-paced environment.

Key Responsibilities
Administration (80%)

• Provide comprehensive administrative support to the team and management
• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, and itineraries
• Organise meetings, appointments, and conference room bookings
• Assist with company events, staff activities, client functions, and external events
• Manage office supplies, vendor coordination, and general office administration
• Prepare reports, presentations, correspondence, and other documentation
• Maintain filing systems, records, and databases with accuracy
• Support invoice processing, expense claims, and related administrative tasks
• Handle ad hoc projects and administrative duties as assigned

Reception (20%)

• Greet and welcome visitors, clients, and guests in a professional manner
• Manage incoming calls, emails, and general enquiries
• Coordinate visitor registrations, meeting room arrangements, and refreshments
• Ensure reception and common areas are well-maintained and presentable at all times
• Handle incoming and outgoing mail, courier services, and deliveries

Requirements

• Diploma or above in Business Administration or a related discipline
• 2+ years of experience in administration, reception, office management, or a similar support function
• Strong organisational and multitasking abilities
• Excellent communication and interpersonal skills - Fluent in English, Cantonese and Mandarin, with strong written and verbal communication skills
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Positive, service-oriented, and proactive attitude
• Ability to work independently and adapt to changing priorities

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.